Automate Your Fundraising Reports and Save 8-10 Hours Every Month

Nov 17, 2022
fundraising reports

At least once a week I receive a call from a client about their fundraising reports. They are never good calls. Here are some examples from the last 6 weeks:

  • (in tears) "I am about to quit this job. The fundraising reports that my boss is asking to pull for our capital campaign are not possible."
  • (angry) "Why do I spend a day a month building the same reports? They take forever and I dread when it's time to build these reports. I spend the entire day in Excel manipulating data."
  • (frustrated) "I don't think I'm providing the right fundraising reports for my board. They are more informational and don't inspire them to engage in fundraising."
  • (anxious) "Leadership is asking questions that I can't answer with our current suite of reports."

These calls are not fun to receive because every development department deserves action-oriented, beautiful fundraising reports. But it's more than just producing amazing reports. You need to provide the right reports for the right audience, interpret the data and trends so that the reports are digestive and timely, and they need to be visually appealing so your audiences look forward to receiving them every month. And, your reports should be automated. Those are tall orders for your fundraising reports. They are also achievable!

Audiences for Fundraising Reports

You have three audiences for your reports and each audience should get information tailored for their specific role in your fundraising. These are typically three different suites of reports.

  1. Board Members
  2. Leadership
  3. Development Department.

You need to produce beautiful, timely, action-oriented reports for your key audiences so that:

  • Each audience can engage in the highest and best ways
  • Each audience understands the landscape and can ask informed questions
  • Your leadership can make data-driven decisions and raise more money
  • Your colleagues won't waste time on activities that aren't fruitful

Our Favorite Report Templates (by Audience)

The Board should receive information that helps them understand your fundraising landscape, engage in fundraising, and assist where needed.  

Your leadership need reports that help them understand the fundraising landscape but also manage and strategize. These are your strategists. They also need visibility into how the organization's philanthropy is evolving. They don’t need all the details behind the data, but need to know where revenue is coming from, what’s working and what’s not, and be able to manage appropriately.

Your development department need to understand how the landscape is changing, what needs to be course-corrected and produce results. They are detail-oriented and need information about how their specific efforts/programs are faring. This includes where they are to budget so they can make changes BEFORE the end of the fiscal year.

Want to Learn How to Automate Your Monthly Reporting?

Getting these calls every week from clients breaks my heart. For many years, my Databasey team and I would come in and automate all of the reporting, but that can be expensive and the staff wasn't trained on how to build them themselves. We've built an on-demand course called The Fundraising Insights Academy where we teach you how to build and automate each of these templates! This course comes with a Databasey membership

If you are close to tears, frustrated, anxious or any other emotion (other than happy) when you think about your fundraising reports, this course is for you!

The Fundraising Reports Method is a 6-module, online course that will help you build KPIs, automate reports, interpret trends, presentation tactics for all audiences, and more

You’ll Get

  • 10+ report templates for all monthly and annual reporting
  • Access to Private Facebook Group and Group Chat with peers (so you can ask questions, share feedback, and communicate with peers who are on the same journey as you)
  • Support from the Databasey team (so you are not on this report-building journey on your own


About Mary Hackett

Mary Hackett is a vibrant and engaging powerhouse in the world of major gift expertise, with a sparkling career steeped in the intricacies of fundraising operations. Residing in the picturesque town of Bend, Oregon, Mary's professional journey is as lively and inspiring as her scenic surroundings. Her extensive experience in fundraising is marked by a unique blend of strategic insight and a contagious enthusiasm that has consistently propelled organizations to new heights of success. With a knack for connecting with people and a deep understanding of the nuances of philanthropy, Mary has become a sought-after expert in her field. Her approach to fundraising is not just about meeting targets; it's about building relationships, weaving stories, and creating impactful experiences that resonate with donors and communities alike. In Mary's world, every fundraising campaign is an adventure, filled with opportunities to make a meaningful difference while having a whole lot of fun along the way. Want to work with Mary? 

>>> Click here to schedule a 30-minute chat!

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